Masternaut Tax & Expense

Driver benefits, no-more lost trips, quicker process, compliance

Connect tax & expense manager provides businesses with the ability to replace paper-based or manual on-line systems with automated and accurate web-hosted expense management software.

The solution utilises unique and patented mileage collection from the vehicle via our contactless CANbus reader to report on true odometer readings. This data is backed by a series of configurable business rules that semi-automate vehicle journey classification including; commute, business and private. This information is then made available to the driver via a web-application for verification and self audit; their manager for approval and to the business for compliance, trend reporting and to support decision-making.

Delivering business wide benefits

Connect tax & expense manager is specifically designed to benefit finance departments, drivers and their managers by providing accurate and simple-to-verify business vs private mileage and expense claim automation.

The benefits include:

• Driver, semi-automated process that allows the rapid management of expenses with every-journey detailed precisely to ensure none are missed
• Manager, rapid verification and approval process with 100% accuracy of claims
• Business, provide evidence of audit and management, reduce instances of expense inflation, reduce total cost of process

Audit, compliance and accuracy

Businesses are provided with the tools to identify potential taxation liability issues and provide proof of business vs private mileage. The employee can benefit from an expenses management tool, whilst from a corporate perspective, the solution helps mitigate the risk of any negotiated exceptions being withdrawn or backdated taxation being sought.

Connect tax & expense manager is also increasingly utilised to improve the accuracy of expense claims and the volume of private miles driven in company vehicles.

Features

• Driver and manager web-portal for accurate recording of vehicle mileage
• 100% web-based application for use by drivers
• In-vehicle privacy switch or software only options
• Ability to add journey leg text notes and manager sign off

Benefits

• Simplifies and increases the accuracy of management fuel expenses
• Allows rapid collection of vehicle data streamlining expense claim process
• Improves accuracy of information to provide evidence of compliance

Pure data reporting from vehicles

Masternaut use patented technology to read the precise odometer reading with no calculations or map-software matching required. In-vehicle switches or configurable product settings provide the highest level of automation to reduce overall process time by 70% and accuracy of mileage entry is absolute. Combined data information is provided in detailed reports, in one single view, with the added ability to drill-down to individual journeys.

• Secure web-delivered portal for the driver and manager
• Report on business, commuting and mileage
• Provides trip justification text entry by driver and manager
• Retains a record of current and historical journey classification for compliance and correct taxation policy
• Allows the strategic business overview to review trend information, exceptions and allow the implementation of cost reduction policies